Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our construction team. The ideal candidate will have experience in administrative roles within the residential construction industry and be capable of handling a fast-paced, dynamic work environment. You’ll assist in document management, scheduling, communication, and day-to-day office operations that keep our projects running smoothly.

 

Key Responsibilities:

• Support management and accounting team with administrative tasks

• Schedule meetings, coordinate calendars, and manage tracking schedules

• Answer phones, emails, and direct communications to the appropriate departments

• Maintain supply inventory and order materials as needed

• Assist in processing invoices, timesheets, contract binders and credit card reports

• Input and update project data in construction management software (e.g., Procore)

• Track compliance documents for all sites.

• Communicate professionally with subcontractors, clients, and vendors

• Maintain confidentiality and secure handling of sensitive project and personnel information

 

Qualifications:

• High school diploma or GED required; associate's or bachelor’s degree preferred

• 2+ years of administrative experience; residential construction industry preferred

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Familiarity with construction software tools is a plus (e.g., Procore, QuickBooks)

• Excellent organizational, communication, and time management skills

• Ability to multitask and prioritize tasks under tight deadlines

• Strong attention to detail and problem-solving abilities

Interested applicants may forward a copy of their resume and salary expectations to our email for consideration. We thank all applicants for applying; however only those selected for an interview will be contacted. No agencies or telephone enquiries please.

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GreenGold Construction Limited is committed to providing a barrier-free work environment in concert with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. As such, GreenGold Construction Limited will make accommodation(s) available to applicants with disabilities upon request during the recruitment process.