Construction Project Coordinator/Office Administration–

Residential Construction Firm

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GreenGold Construction Limited is the GTA’s most exclusive construction management firm. We are

seeking a Construction Project Coordinator to join our growing and dynamic team. The Construction

Project Coordinator reports to and works closely with the project manager and is responsible for project

administration, tendering and administering contracts, communicating with the project managers.

The successful candidate must be highly diligent, detail oriented and continuously exceed customer, and

company expectations.

 

Responsibilities:  

 

Project Scheduling and Administration

• Develop project schedules and relevant deadlines including but not limited to executing pre-

  construction checklists, locates, service shutoffs, temporary power, etc.

• Develop and maintain project budgets and schedules, building scope of work documents and

  tracking tender documents, pricing and approvals.

• Coordination of project meetings with customers, architects, designers, trades, and other project

  staff, and preparation of milestone updates and scheduling modifications.

• Responsible for recording meeting minutes and follow up on action items.

• Act as the point of contact between project manager and site supervisor to facilitate the project

  from conception to completion.

• Professional and effective communication between all project parties ensuring both concerns and

  best interests of the company and construction project.

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Procurement and Tendering

• Continually review design specifications and shop drawings to ensure the building is built to the

  expected and required standard.

• Analyze architectural, structural, and mechanical drawings and performing take offs.

• Working with the Project Manager to tender, assess, negotiate and award contracts and
   managing upgrades and extras.

• Maintain appropriate records of approvals, drawings, and permits for each project.

• Support Site Supervisors for the procurement of materials and equipment from
  trades and suppliers

• Ensure that the Project Manager has all updated and current documents and incorporates
  all details required.

 

Office Administration

• Schedule and organize meetings, appointments

• Maintain office filing systems and manage documentation.

• Assist with preparing reports, presentations, and other business documents.

• Handle confidential information with discretion and professionalism.

• Coordinate internal and external communication with clients, vendors, and visitors.

• Assist with basic bookkeeping tasks such as invoice processing and budget tracking.

• Monitor office-related expenses and ensure they stay within budget.

 

Skills and qualifications:

• Minimum 2 years of Construction Project Coordination experience

• Ability to read and work from building plans, with a working knowledge of the OBC.

• Proficiency in a residential construction and renovations industry with a broad general experience

  in all facets of the building process.

• Experience running multiple projects simultaneously.

• Construction Management diploma or degree.

• Excellent computer skills using Microsoft Office products: MS Word, MS Excel,
  MS PowerPoint, and MS Project.

• Excellent written and verbal communication skills with clients, management, crew and sub-trades.

• Strong sense of construction timelines, order of scheduling, sub-trade management and budgets.

• Project Management Professional (PMP)/CAPM certification is an asset (not mandatory)

• Experience with Procore and Bluebeam an asset

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Interested applicants may forward a copy of their resume and salary expectations to

info@greengoldbuild.com for consideration. We thank all applicants for applying; however only those

selected for an interview will be contacted. No agencies or telephone enquiries please.

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